Missed meetings slow momentum, create friction, and cost time you can’t bill. That’s why we’re excited to introduce Meeting Reminder Emails for external meeting invitees in Daylite.
Now, you can automatically send meeting reminder emails to your clients and external contacts, directly from the meeting you’ve scheduled, reducing no-shows without extra tools or time-consuming manual follow-ups.
What’s New?
You can now add automated reminder emails to any meeting with external participants. Whether it’s a discovery call, a project kickoff, or a final review, Daylite ensures your guests have the meeting details top-of-mind, so they show up on time and prepared, keeping everyone focused and productive with ease!
Key Highlights When Inviting External Invitees:
Double the Coverage: Add up to two reminder times to your meetings to automatically send reminder emails to external invitees (e.g., 24 hours before and 30 minutes before).
External Focus: To keep your internal workflow clean, these reminders are sent exclusively to external invitees. Your internal Daylite team will continue to receive their usual app notifications.
Set It and Forget It: You can establish company-wide default reminder times in your Meetings Settings, so every new invite goes out with your preferred cadence automatically.
Reminders on Your Terms: Designed so you can choose exactly if and when reminder emails are sent, right from the meeting itself.
Total Flexibility: Edit the reminder time, any time, by simply updating the meeting details.
Why Use Email Reminders?
We’ve all been there: you’ve prepared your presentation, cleared your afternoon, and…the client forgot the link or mixed up the time.
By automating these reminders, you:
- Increase Attendance: Gentle nudges significantly reduce the chance of missed appointments, ensuring you aren’t wasting valuable time and resources.
- Look More Professional: Consistent, timely communication shows your clients that you value their time and run a tight ship, fostering the trust and reassurance that creates repeat and referral business.
- Save Time: Stop manually drafting “just checking in” emails the morning of a meeting. Let Daylite handle the busy work, so you can focus on the work that makes you money and drives your business forward.
Why This Matters for Your Business
If you sell your time and expertise, meetings aren’t just calendar blocks, they’re:
- Sales conversations
- Strategy sessions
- Project checkpoints
- Client onboarding calls
And every missed or forgotten meeting disrupts flow, delays progress, and chips away at professionalism.
Email Reminders ensure your clients show up informed and on time, without you having to remember to remind them.
It Doesn’t Get Any Easier
Built into your existing workflow, reminder emails work seamlessly alongside:
- External Meeting Invites
- Meeting Links (Zoom, Google Meet, Microsoft Teams)
- The full context of the contact, project, or opportunity attached to the meeting
- Mail In Daylite, now with enhanced features:
- Ability to enable/disable conversation view for single message view instead in the Mail settings for Mail in Daylite (macOS Only)
- Emails containing meeting invitations will now show a banner with the option to respond to the invitation in Mail in Daylite (iOS Only)
- Junk folders now display their unread counts in Mail in Daylite.
So when the meeting starts, you don’t just have attendees, you have history, context, deals, notes, and tasks, at your fingertips, connected in one place.
How to Get Started
Ready to automate your reminders? To configure default reminder times, Go to Daylite > Settings > Meetings and set your preferred default reminder times under Default Reminders
Stay productive, stay organized, and keep winning more business!
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